FAQ - Forum Events Ltd | Where senior executives meet to source high quality solution providers
  • 01992 374100
  • info@forumevents.co.uk
  • What is a delegate?

    At our events, a delegate is an attendee who is responsible for the purchasing of products and services for a particular organisation or institution.

    What is the cost to attend?

    For our Forums and Summits, delegate attendance is entirely complimentary. This includes your itinerary of meetings and seminars plus meals and refreshments. If the event lasts for two days, this will also include overnight accommodation and a gala dinner. There is no catch; delegates that meet the event criteria are hosted by the attending suppliers.

    For our Conferences and Training Days, there is a cost for delegates to attend. This is different for each event, so please visit the relevant website, or contact us for more information.

    What do the events include?

    The main focus of our Forums and Summits is pre-arranged, face to face meetings between delegates and industry specific suppliers. You will also have the opportunity to network with peers, attend topical seminars and update yourself with key knowledge and trends. Meetings are hosted at clearly labelled stands or booths, and as we pre-arrange your itinerary, all you need to do is make sure you are at the relevant stand/booth at your appointment time. Two day events also include a gala dinner.

    For our Conferences and Training Days, you will be given the opportunity to select the seminars and workshops that you wish to attend at the time of booking. Networking breaks will be a part of your itinerary, and a networking lunch will also be included.

    Are your events hard sell?

    There is no hard sell at any of our events. Suppliers and service providers who attend are looking to meet with you to discuss your forthcoming projects and requirements, and to listen to the specific needs of you and your business. The premise of the events is to form and develop new business relationships; there is no pressure to sign on the dotted line!

    How do you create my itinerary?

    If you are attending one of our Forums or Summits, we will send you login information for our online pre-event selection process. From here, you will need to confirm your details, select seminars, shortlist suppliers that you wish to meet, add any additional information such as dietary or accessibility requirements, and review and submit this information.

    For a Conference or Training Day, your itinerary will be built based on the courses, seminars or workshops that you wish to attend.

    How does the matching process work?

    At our Forums and Summits, we work on selections that you have made online, and those from attending suppliers. Your individual itinerary is put together based on the following priorities:

    • Perfect matches; where a delegate and supplier have both requested to meet one another
    • Delegate requests; where a delegate has an interest in a particular supplier
    • Supplier requests; where a supplier has registered an interested in meeting a delegate

    The seminars you select will be added in between these meetings on your personalised itinerary.

    What is the dress code?

    The dress code during the day for all events is business attire.

    For gala dinners (at two day events), attendees are expected to wear smart dress or evening wear. We do sometimes host our gala dinners as black tie events, so please ask the specific event team what the dress code will be for the event that you have booked.

    How can I book accommodation the night before the event?

    Please contact the team for the particular event that you are attending; they may be able to advise you of preferential rates, or provide you with contact details for the hotel. If the event is not being held in a hotel, they may be able to advise you of nearby accommodation.

    What is a supplier?

    A supplier is an organisation or individual that can provide a product or service to a delegate. A delegate is an attendee responsible for the purchase of these products and services.

    What is included in the cost to attend?

    We have a wide range of supplier packages available across our Forums and Summits, all of which can be tailored to suit your needs. These will include a personalised itinerary of pre-arranged business meetings, meals and refreshments, online branding before the event, and overnight accommodation (at two day events only).

    At our successful Conferences and Training Days, we also offer space in our supplier lounge, and attendance to our networking lunch.

    We offer premium partner packages and additional sponsorship opportunities to maximise your presence, or we can create bespoke opportunities to best suit your business.

    How do I know who is attending the event?

    You will be updated periodically on attending delegates; right from the time that you confirm your place, to the day of the event itself.

    How do you create my itinerary?

    If you are attending one of our Forums or Summits, we will send you login information for our online pre-event selection process. From here, you will need to confirm your details, shortlist delegates that you wish to meet, prioritise your top 24 delegate requests, input the names of the representatives attending the event, and add any additional information such as dietary or accessibility requirements.

    How does the matching process work?

    At our Forums and Summits, we work on selections that you have made online, and those from attending suppliers. Your individual itinerary is put together based on the following priorities:

    • Perfect matches; where a delegate and supplier have both requested to meet one another
    • Delegate requests; where a delegate has an interest in meeting with your organisation
    • Supplier requests; where your organisation has registered an interested in meeting a delegate based on their online information

    How much work is there to prepare for the event?

    Pre-event preparation for our Forums and Summits is quite minimal. Once you have your online login information, you will be prompted to upload a single A4 page company profile, logo and synopsis of company activity; as well as selecting what products and services your organisation provides. This process is to help delegates understand your company and select to meet with you closer to the event. You will also need to prepare any event-specific marketing, but this is at your discretion. If you have a stand at an event, please see our separate ‘Stand Set Up & Guidelines’ section.

    What happens if no one selects my organisation?

    This is extremely unlikely; we actively work with our delegates and an analysis of their needs and interests to ensure that participating suppliers are covering the products and services that they request.

    What is the dress code?

    The dress code during the day for all events is business attire.

    For gala dinners (at two day events), attendees are expected to wear smart dress or evening wear. We do sometimes host our gala dinners as black tie events, so please ask the specific event team what the dress code will be for the event that you have booked.

    How can I book accommodation the night before the event?

    Please contact the team for the particular event that you are attending; they may be able to advise you of preferential rates, or provide you with contact details for the hotel. If the event is not being held in a hotel, they may be able to advise you of nearby accommodation.

    Supplier Set Up

    At some events, you will be provided with a meeting stand consisting of 3 grey material panels; one back and two side. You will also receive a company name board, light, power, furniture and WiFi access.

    Stand Size

    Each grey panel measures 1000mm wide x 2134mm high. You are welcome to affix marketing material to these areas.

    Branding Your Stand

    You can affix posters or preferred marketing material to the panels with Velcro only (male, not supplied). As you can only attach with Velcro, please do not print heavy marketing materials, as the Velcro may not be able to support the weight.

    You can bring your own roller banners, measuring 1m wide maximum. You are able to bring a maximum of 3 of these to place in front of the stand panels that we provide. You cannot bring other stands or portable display units, as there is not enough space available for these.

    Company Name Board

    The name of your organisation will be displayed on an A3 board at the top of the middle panel. The boards are white, and the company name will be printed in the font ‘Arial’ in black ink. If you have provided us with a high res image of your company logo prior to the event, we will also include this as standard.

    Furniture

    You will be supplied with a table, which is 870mm square and 750mm high, covered with a white tablecloth. You will also be provided with three chairs. There will be insufficient room on your stand for any extra equipment or furniture; only what is small enough to fit on (or under) the table supplied.

    Electrics

    You will be supplied with a 13 amp socket, which is recommended for charging laptops, mobile phones etc. If you need power for equipment requiring more than the 13 amp socket provided, please call us and ask for the operations department.

    Wi-Fi Access

    During registration you will be provided with a WiFi code for the venue. We cannot guarantee the strength of the connection, nor can we take any responsibility for its reliability.

    Access Time

    You can gain entry to the relevant room to decorate your stand from 7.30am on the day of the event.

    For more information...

    Please contact our operations team on 01992 374078.

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